Sl.No.

Description of Powers

Extent of Powers to be Delegated

A         ADMINISTRATION

A/1

To grant leave.

i)           Up to 60 days to Group ‘A’ & ‘B’ Officers provided no officiating arrangement is involved.

ii)         Full powers to Group ‘C’ & ‘D’ employees.

A/2

Medical Certificate of Fitness:-

i)              To accept medical certificate signed by a registered medical practitioner in the case of Group ‘C’ & ‘D’ employees.

Upto 60 days.

ii)            To accept medical certificate in the case of female employee signed by a female medical practitioner.

Upto 60 days.

iii)           To require medical certificate of fitness before return from leave on medical certificate.

Upto 60 days.

A/3

To waive provision(s) to SR-209 allowing a Government Servant to prefix and suffix holidays while proceeding on leave on a condition that he will remain responsible for money security in his charge.

Full powers in respect of employees for whom he is competent to grant leave.

A/4

To prescribe an employee’s Headquarters.

Full powers

A/5

To define the limits of an employee’s sphere of duty.

Full powers

A/6

To engage a substitute in the leave vacancy of a Group ‘D’ employees in the Division and to pay his remuneration out of contingencies.

Full powers subject to the following conditions:-

a)      The absence is for more than 5 days due to remaining on Leave other than C.L.;

b)      There are no leave reserve Record Sorters/ Record Sorter-cum-Peons/ Peons sanctioned for the office from which the official proceeds on leave;

c)      The substitute arrangement is made on daily wages for the periods upto and including 45 days on rates approved by the Local Municipalities/State Govt. for that category of staff; and in accordance with the instructions issued by the Hqrs. Office from time to time.

A/7

To engage part-time Sweeper/ Scavengers/ Water Carriers for:-

Full powers upto Rs.750/- p.m.

NOTE: The above rates of remuneration are maximum.  The Jt. Directors should not allow these rates as a matter of rule or routine unless they are satisfied with reference to the locally prevalent rates, needs, area of the premises etc.

A/8

To engage part-time Mali.

Up to Rs.1000/- p.m. in consultation with Fin. & A/Cs and in accordance with the Headquarters instructions on the subject in case of Buildings where maintenance of Lawns is not entrusted to Construction Agency.

Appointment/Selection of Mali shall be subject to the following conditions:-

i)           His name is sponsored by the Employment Exchange.

ii)         He possesses the requisite experience for the post required.

iii)        His selection is recommended by the Departmental Selection Committee comprising JD/DD/ AD(Admn.) and DD(F) as the case may be.

B           PAY AND ALLOWANCES

B/1

Fixed Conveyance Allowance.

Full powers in respect of Inspectors in consultation with Fin. & A/Cs.

B/2

To approve Tour Programme of Officers within the Division.

Full powers in respect of employees working in the Division.

B/3

To decide shortest or cheapest of the two or more routes.

Full powers

B/4

To permit mileage allowance by a route other than the shortest or cheapest.

Full powers in accordance with Headquarters instructions.

B/5

To restrict the frequency and duration of journeys.

Full powers.

B/6

To permit drawl of TA for a journey to attend an examination.

Full powers if tour programme is approved by the competent authority.

B/7

To counter-sign TA bills of officers.

Full powers if tour programme is approved by the competent authority.

B/8

To allow reimbursement of cancellation charges on unused railway/Air/Bus tickets to the employees of the Corporation as are reimbursable to the employees of the Central Govt.

Full powers excluding Joint Director himself subject to the condition that the journey had to be cancelled solely due to the official reasons.

B/9

To sanction overtime allowance.

Full powers in accordance with the instructions from Regional Office/ Hqrs. Office.

B/10

To put on overtime work on off days.

Full powers subject to quarterly report to Regional Office.

B/11

To sanction cycle allowance to Peons of Divisional Office.

Full powers @ Rs.50/- per month.

i)           That the Peons own their private cycles and do not use office cycle for any official purpose.

ii)         The number of allowance to Peons at Divisional Office together with cycles in Divisional Office does not exceed number of cycles prescribed by the Headquarters.

B/12

To fix working hours of the Branch Offices and hours of payment of benefit claims to the insured persons in the region.

To be exercised in consultation with the Local Committee, Employers’ and Employees’ Organisations and subject to approval of the Regional Office.

B/13

To sanction reimbursement of Taxi or other conveyance charges to the officers in the Division.

Full powers including Jt. Director himself to sanction conveyance charges in accordance with the SR 89 and Govt. of India’s decisions thereunder.

B/14

To condone delay in submission of medical reimbursement claim.

Upto 6 months irrespective of the amount of claim.

C           ADVANCES

C/1

Sanction advance of one months’ pay to an employee on transfer.

Full powers to grant advance of pay on transfer or tour to all employees in the Division in accordance with the provisions of GFR 222 and 231.

C/2

To sanction advance of TA to an employee on transfer/tour.

Full powers in respect of Officers and staff in the Division.  In respect of self, subject to approval of the competent authority.

C/3

To sanction permanent advance for contingencies.

Upto to Rs.3000/- per Branch Office in his control in consultation with the Fin. & A/Cs in each case.

C/4

To sanction advances for law suits where Corporation is a party.

i)           Full powers upto Rs.1000/- in each case; more than Rs.1000/- upto Rs.3000/- in consultation with the Fin. & A/Cs, and reporting to R.O.

ii)         Quarterly report to R.O. for payments exceeding Rs.1000/-.

C/5

To sanction temporary advances for making payment of TA and DA etc. to the outside witnesses to the extent ordered by the Court.

Full powers

C/6

To sanction temporary advances from the Provident Funds to the employees of the Corporation.

Full powers in respect of staff and officers including self subject to the observance of the prescribed conditions.  Cases needing relaxation will continue to be referred to Regional Office.

C/7

To sanction leave salary advance to all employees in the Division including himself.

Full powers subject to the instructions issued by the Govt. of India.

C/8

To sanction an advance to Grade ‘D’ employees for the purchase of Table Fan.

Full powers subject to the instructions issued by the Hqrs. from time to time.

C/9

To sanction advance for medical treatment.

Full powers as per rules.

D       CONTIGENT EXPENDITURE

D/1

Purchase of Stationery and General articles.

Upto Rs.2000/- at a time subject to budget provision through CCFS or any other Govt. agency.

D/2

To sanction investigation of time barred claims.

Full powers in respect of all claims except medical reimbursement claims up to 6 years old including those of employees for whom he is the appointing authority.

D/3

To sanction expenditure of miscellaneous or contingent character (Recurring and Non-recurring).

Full powers subject to budget provision and instructions issued by Headquarters.

D/4

To sanction telephone installation.

Full powers in consultation with Finance and Accounts.

D/5

To sanction payment of Municipal or cantonment taxes in respect of land and building (owned/hired).

Full powers in consultation with Finance and Accounts.

D/6

To sanction Miscellaneous expenditure not covered by any of the existing delegations.

Up to Rs.500/- in each case.

D/7

To sanction expenditure on tea/coffee and light refreshment, including cold drinks.

a)     Formal Meetings

To the extent not exceeding Rs.10/- per head per session.

b)     Other occasions including visitors.

     Up to Rs.1500/- per annum.

D/8

To engage counsel in legal cases

a)   Government Counsel

Full powers as per the rates applicable in the State Government from time to time.

b)     Private Counsel

For Employees’ Insurance Courts and other cases up to Rs.1,000/- per case or rates approved by the Headquarters.

D/9

Cost of court fee stamps.

Full powers subject to report to the Regional Office.

D/10

To sanction write off of loses to theft, fraud and negligence etc.

Up to Rs.500/- in individual case, in consultation with Fin. & A/Cs.

D/11

To dispose of unserviceable stores and perishable articles etc.

Full powers in accordance with prescribed instructions and subject to quarterly report to Headquarters.

D/12

To sanction expenditure on the repair of steel equipment, furniture and other office equipment including computers.

Full powers as per instructions subject to the conditions that the total expenditure on Repair and Maintenance does not exceed 2/3^rd of the present price of machine it its life time.

D/13

To engage police escort to accompany cashiers for bringing cash from the Banks on pay days or whenever the cash carrying is Rs.50,000/- or more and to pay charges for the same to the police authorities.

Full powers.

The Jt. Director may, however, ensure that this facility is availed of only where fully justified.

D/14

To sanction expenditure for payment of premium on collective fidelity Guarantee Policy to the LIC of India.

Full powers in consultation with the Finance and Accounts concerned and subject to the instructions issued by the Regional/Headquarters Office from time to time.

D/15

To sanction reimbursement of insurance premium to an employee or the F.D. Policy furnished by him for handling Corporation money.

To Cashier:

Powers subject to the following conditions:-

i)        Ordinarily a security of Rs.3,000/- should be obtained from a Cashier unless the Jt. Director fixes a higher security in any case.  For a security up to Rs.3,000/- no portion of the premium paid by the Cashier is reimbursable.  For a security in excess of Rs.3,000/- the Jt. Director may sanction reimbursement of premium on the basis of the premium receipt issued by the Insurance Company in favour of the person concerned.

ii) To a Cashier officiating in a leave vacancy or regular vacancy, reimbursement being made to such extent as fixed by the Hqrs.

D/16

To accept, on behalf of the Corporation, Security Bonds(Fidelity Bonds deposited as security) furnished by the employees of the Corporation.

Full powers in respect of Cashiers etc. of Divisional Office and Branch Offices.

D/17

To sanction expenditure for the purchase of typewriters/fans, general articles, cycles, equipments, books, periodicals and publications (official /Non-official) livery and other stores etc.

Full powers to be exercised in consultation with the Finance and Accounts within budget allotment in accordance with the scale and designs etc. prescribed by the instructions issued from time to time.  The purchase be made after following the normal purchase procedure.

NOTE:1

The non-official publications should have relevance and applicability to the business of the Corporation and the number of copies should be the minimum possible.

NOTE:2

Where publications of the Government of India are available on the subject the purchase of the non-official publications should be made only where it is inescapable.

D/18

To execute contracts and assurance of property on behalf of the Corporation in respect of the following:-

Full powers subject to the conditions that:-

a)      All the contracts and instruments relating to purchase, supply and conveyance or carriage of materials, stores machinery.

b)      Security Bonds for due performance and completion or works and contracts.

c)      All instruments connected with the re-conveyance of property given as security.

d)      All contracts and instruments relating to disposal of surplus obsolete and waste stores belonging to the ESI Corporation.

e)      All instruments relating to execution of works of all kinds connected with the additions and alterations of buildings, electric and sanitary installations belonging to the Employees’ State Insurance Corporation.

i)           Where the connected expenditure sanction requires the approval of higher authority, this is duly obtained prior to the signing of the agreement, contract etc. and that

ii)         The official seal of the Corporation on the contract agreement, and other instruments executed on behalf of the Employees’ State Insurance Corporation shall be affixed in the presence of the officer, executing the aforesaid contract, agreement or other instrument, i.e. the Jt.Director.

D/19

To sanction expenditure in compliance with an order by a duly constituted Court.

Full powers

D/20

To declare and write off such articles which have outlived their life and which the Jt Director is empowered to purchase in his/her own powers.

Full powers in consultation with the Finance and Accounts concerned in respect of unserviceable articles, including calculations.

D/21

To sanction expenditure on water, electricity and Telephone call charges (including shifting, installation and trunk call charges).

Full powers subject to quarterly reporting of phone charges to Regional Office.

D/22

Sanction of expenditure:-

i)           On road, taxes, insurance, premium.

ii)         On purchase of petrol, mobile oil etc. for staff cars and delivery vans.

Full powers

D/23

To sanction expenditure on servicing, repairs, replacements of parts, renewals etc. of staff car and delivery vans.

Full powers up to Rs.20,000/- per vehicle per annum.  But single estimate exceeding Rs.2,000/- would be in consultation with Finance and Accounts and report to Headquarters.

D/24

To grant extension of delivery period for completion of contracts.

Full powers in respect of contracts, which he has entered into.

D/25

To sanction to waive penalty on electric and water charges bills etc.

Up to Rs.150/- in each case.

D/26

To sanction expenditure on photographs required for Identity Cards or for service books of the employees.

Up to Rs.30/- in each case.

D/27

To sanction incidental Court expenses.

Up to Rs.1000/- at a time.

D/28

To sanction fees for the Appellate Medical Board.

Full powers up to amount fixed by State Government subject to quarterly reporting to Regional Office.

D/29

To sanction hot and cold weather charges.

Full powers subject to the rates prescribed by the Local Authorities and State Government concerned.

D/30

To sanction expenditure for purchase of miscellaneous articles required by the Medical Board.

Upto Rs.500/- at a time.

D/31

To sanction expenditure on freight/ demurrage charges.

Freight:

i)           Full powers where the mode of transport is goods train.

ii)         Full powers subject to quarterly reporting to Regional Office of expenditure exceeding Rs.750/- in each case.

Demurrage:

Full powers subject to quarterly report to Regional Office expenditure exceeding Rs.150/- in each case.

D/32

To insure offices of Corporation against theft, burglary and fire.

Full powers.

D/33

To sanction expenditure on hiring of furniture.

Up to Rs.2,000/- in an financial year.

D/34

To sanction payment of land revenue in respect of lands owned by the Corporation.

Full powers.

D/35

To sanction expenditure on surety/security and agreement bonds on stamp papers for due performance and completion of work and contracts including those pertaining to grant of HBA to the employees.

Full powers

D/36

To purchase postage stamps and make deposits for loading franking machines.

Full powers.

E         MISCEANEOUS

E/1

Disposal of records in accordance with the instructions issued by the Director General.

Full powers.

E/2

To arrange for periodical verification of stores

Full powers.

E/3

To condone the following types of irregularities committed in Branch Offices/Divisional Office:

Full powers in consultation with the Finance and Accounts.

a) Mixing private money with corporation fund.

b) Utilization for other purposes of advances sanctioned for a particular purpose.

c)  Wrong entries in the Cash Book

d)  Delay in posting of Challans/ cheques.

e)  Delay in deposit of money into the 

bank

f)  Inter-office transfer of funds in Account No.2 in the Division.

g) Non-recording/ irregular recording of certificates in Cash Book and other records.

E/4

To file civil suits before E.I. Court or tribunals or other courts.

Full powers subject to the instruction issued by the Hqrs. office from time to time.

E/5

To condone irregularities in postage/ postage expenditure.

Upto Rs.30/- per case and a maximum of Rs.150/- in a financial year in consultation with the Finance & Accounts concerned and subject to the conditions:-

i)           There is a bonafide mistake.

ii)         Where it is observed that the official concerned is responsible for the loss of postage such losses should be made good by him as hithertofore.

iii)        Cases of misappropriation will not be covered under this delegation.

E/6

To authorize to entrust the work of physical verification of Service Book and record certificates to this effect.

Full powers to entrust the work to Dy.Director/ Asstt.Director.

E/7

To declare unserviceable such articles which have not outlived their life and to which Jt. Director is empowered to purchase within his own powers.

Full powers in consultation with Finance and Accounts concerned subject to the following conditions:-

i)           The item has become unserviceable due to normal wear and tear and it is beyond reasonable repairs.

ii)         The cost price of the item is not exceeding Rs.500/-

iii)        The item in question is physically verified by the DD(F) concerned and the Jt. Director.

iv)      No technical opinion is required to their condemnation/ write off.

E/8

To condone irregularities of the following kinds of audit objections:-

a)          Money order acknowledgements not produced for audit.

a)          Where money order acknowledgements are not received inspite of the repeated reminders to the postal authorities and insured person has not claimed benefit within a year the Jt. Director may condone the irregularities in consultation with Finance & Accounts.

b)          Follow up action on receipt of Form-28 (absence verification).

b)          The Jt. Director may condone the irregularity for non-receipt of Form-29 after having fully satisfied the reasons of non-receipt.

c)          In-adequate issue of Form-28 (absence verification).

c)          The Jt. Director may condone irregularity when he is satisfied that due to cert8ain unavoidable circumstances the requisite number of Form-28 could not be initiated.

I.

INSURANCE MATTERS

I/1

To sanction refund of employee’s and employers’ contribution.

Full powers in consultation with the Finance & Accounts, subject to quarterly reporting to Regional Office of cases where the amounts exceed Rs.5000/- per employers at a time.

I/2

To sanction/ grant adjustment of employers’ contribution.

Full powers in consultation with the Finance & Accounts.

I/3

To sanction write off of benefits (cash and medical) availed in excess of the contributions paid by the erroneously covered employees.

Full powers subject to the condition that cases in which the amount so written off exceeds Rs.2500/- are reported quarterly to the Regional Office.

I/4

Write off recovery of contributions, interest and damages under Rule 53.

a)     In respect of establishment or factory closed for more than 5 years and whereabouts not known despite all efforts.

Upto Rs.10,000/- at a time in each case in consultation with Finance & Accounts and subject to report to Regional Office.

b)     In respect of establishment or factory against whom decree obtained by the Corporation could not be executed successfully for want of sufficient assets of the defaulting employer.

Full powers in consultation with Finance and Accounts in each case.

c)     Claim for contribution is not fully made by

d)     The official liquidator in the event of factories/ Establishments having gone into liquidation; or

e)     The Commissioner of payment in the event of unit being nationalized or taken over by the Government.

Full powers

Full powers

I/5

To sanction enhanced sickness benefit beyond 7 days in case of vasectomy and beyond 21 days in case of tubectomy.

Full powers in consultation with RDMC/Full Time Medical Referee.

I/6

To approve inter-regional tour programme of the Corporation employees who accompany the insured person as an escort to the artificial limb Centre Pune for the supply of artificial limbs.

Full powers

I/7

To file appeal against decision of medical board medical appellate tribunal in cases relating to permanent disability.

Full powers subject to report to Regional Office in respect of appeals to the High Court.

I/8

To sanction calculation of benefit rates in the absence of contribution in cases of permanent disability, commutation and death.

Full powers subject to verification of wages from employer’s records.

I/9

To waive recovery of excess payment.

Upto Rs.500/- in each case in consultation with Fin. & A/Cs and in accordance with guidelines from Regional Office.

I/10

To relax the prescribed period of 12 months from cessation of temporary disability benefit for reference to medical board for claiming permanent disability benefit.

Full powers

I/11

To relax Regulation 88(iii) regarding production of certificate of confinement within 30 days for claiming maternity benefit.

Full powers

I/12

To condone irregularity in cases where payment docket had been lost or acquaintance of insured person was not taken.

Full powers subject to verification of facts by an Officer of the rank of Asstt.Dir/Dy.Dir and above in consultation with Fin. & A/Cs.

I/13

To sanction time-bared claims of insured employees.

Upto 6 years old claims.

I/14

To accept medical certificates relating to a back period.

Upto 14 days.

I/15

To sanction in cases where decisions of Medical Board are inoperative pending issue of revised notification validating the composition of the Board:-

Full powers

Provisional payment to insured employees in cases of permanent disability, and

Payment of fee to members of Medical Board.

I/16

To accept time-barred funeral expenses claims.

To accept claims submitted late up to 2 years.

I/17

To file appeal against decision of E.I Court ion cases relating to permanent disability.

Full powers subject to local legal and medical opinion and guidelines, which may be issued by the Regional Office.

I/18

To sanction payment of arrears in instalments.

Full powers to grant the instalment facility for both Employers Contribution/ Employees Contribution and also for the payment of interest and damages on the following guidelines:-

The amount and number of instalment(s) may be decided on merit of each case but the total number of monthly instalments should not exceed 36 in any case.

The employer should be required to furnish Bank guarantee for the timely payment of monthly instalment.

The employer should undertake to pay the current dues of the Corporation with the prescribed time limits.

The instalment facility should be treated as automatically cancelled, if the employer fails to pay monthly instalment of arrears within the agreed time limit and current monthly contribution within the prescribed time limit.

I/19

To sanction of conveyance charges to insured persons for their transportation.

Full powers subject to a maximum of Rs.150/- in each case.

I/20

To incur expenditure for obtaining police report in employment injury cases.

Full powers without any monetary ceiling.